5 Tech-Based Tasks Small Businesses Should Outsource

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5 tech-based tasks small businesses should outsource to become more time and productivity-efficient. No business can function nowadays adequately without technology — from maintaining their websites, online stores, social media accounts, marketing tasks to management software; all small businesses need to use it. All this workload can be incredibly overwhelming for small business owners and can lead to burnout, so it is crucial and better to use different technologies where you can.

Inicia Incorporated presents the following guide to help you out.

How to Outsource Properly

Outsourcing is an excellent way for small businesses and startups to manage tedious tasks while also increasing productivity and saving money. By outsourcing technology-based necessities, small business owners and employees can pay attention to more essential aspects and functions you can take on yourself without hiring more staff. Here are five tech tasks small businesses should outsource, according to experts.


Today, most business information tends to be collected, tracked and stored online, so it is crucial to have cybersecurity in place to protect your data. Rather than trying to learn to do it yourself, it’s much easier and cheaper to outsource this area of your venture to a professional IT service or a cybersecurity expert. These companies are updated on the latest methods that spammers and hackers use to steal and debase data and are the best people to work with regarding cybersecurity. Besides, there are other fantastic apps on the market created to keep your digital information safe from malicious intents; from encryption apps to security software, you have plenty of options to choose from to protect your data.

E-Commerce Site Design

If you’re not very skilled at website development and creation, it’s wise to outsource web design to a reputable firm that can make sure your site looks excellent and runs smoothly and efficiently. Doing so will keep clients from experiencing issues while browsing and buying items they like, which is a problem that could keep customers from returning to your online shop. Although you could build a website by yourself if you want a fully functional, legitimate e-commerce business, your online store needs to be first-class. If you have an existing website and simply want to add eCommerce, we can help with that as well. Contact us. 

Accounting Software

Accounting is an area that many businesses overlook the importance of. If it is not set up correcting from the start, you may become overwhelmed when you grow. Moreover, if it is incorrect from inception, you will likely have to go back and reset every transaction — and that can be a nightmare.

There are plenty of excellent software products available that make it easier and quicker to set up and process your accounting records. To run a successful business you need instant access to know what you’re billing, who owes you, and who you owe. Not to mention knowing your profits margins, assess seasonal changes, and more.  Instead of manually creating invoices, monitoring creditors and debtors, calculating wage payments, and updating tax data, you can outsource the job to a software system instead.

However, having accounting software is not all there is. Before committing to an accounting platform, you also need to determine which is best for your business and which integrates with the structure of your operation.

​In this aspect, your business structure can also define your liability, how you need to pay taxes, how much flexibility you have, and other crucial elements. Although this is a task you can easily do, there are numerous affordable formation services online that can take on this work and do a great job. Should you incorporate as a C-corp, S-corp, or choose an LLC structure? These are all questions so that your formation service can also take the lead on completing and delivering the necessary paperwork to receive your certificate of publication. For an LLC, to earn a certificate, the New York Business Registry requires you to run two separate newspaper announcements once a week for six weeks to announce your LLC, and your service can handle all the steps. 

If you’re not sure how to incorporate, and/or how to structure your accounting system, talk with us — we have experts on staff led by (Jim Stearrett) to guide you, and/or set it up for you.

5 Tech-Based Tasks Small Businesses Should Outsource

IT Infrastructure

Managing an IT infrastructure is a costly and laborious process. You need to purchase servers, secure them, and handle this highly intricate hardware. Besides, you would need to invest in hiring developers with top-notch expertise in software development, which can end up being very costly. Rather than doing all this yourself, Business News Daily suggests that you can use cloud systems; numerous services offer hosting and file storage, managing all your internal operations. What you need to do is connect the server to your site and create an account to have access to the data at all times. Talk to use about Domain and Hosting (you’ll also need an SSL certificate, Websites, and technology integration, as well as operations systems, which are essential to building a scalable business model. 

Business Applications

Business apps enable small business owners to manage their website analytics aspect, keep track of their sales, find staff, and manage marketing and advertising. It is a great way to boost the visibility of your business processes, monitor results, and automate dull operations. You can handle some tasks in this area, including writing social media posts, replying to clients’ emails and direct messages, and marketing your business using various means. But those services can be outsourced too, whether it is overall marketing or just certain segments of digital marketing

Outsourcing Makes the Difference

These 5 tech-based tasks small businesses should outsource to is a great business strategy, but remember that it is still your job to ensure that these services are delivering as expected. Being responsible can make the difference between staying in business and succeeding and going out of business.

When it comes to marketing and advertising your business, you want to work with a trusted agent that can help you stand out. Connect with the INICIA subsidiary Incognito Worldwide to enhance your brand today.

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Bruce Dugan
Bruce Dugan
A career entrepreneur, he has founded and operated a variety of companies in the areas of freight logistics, music, film, technology, and media, and is currently CEO of Inicia Incorporated.

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